ADMINISTRATIVE ASSISTANT-Purchasing Department 2022-03-16T21:01:43+00:00

Careers

Utah Career Opportunities

ADMINISTRATIVE ASSISTANT-Purchasing Department

CLASSIFICATION: Hourly

POSITION TYPE: Full-time

REPORTS TO: Director of Purchasing (Utah Division)

EXPECTED HOURS OF WORK: Monday – Friday/8:00 am to 5:00 pm

SUMMARY/OBJECTIVE:
This organized and proactive administrative assistant will work with the Director of Purchasing (Utah Division) to ensure all administrative and clerical tasks are efficiently and effectively implemented, as well as assist with the daily functions of Onsite and Offsite Purchasing as related to Home Building.

ESSENTIAL FUNCTIONS:

Completing, drafting and/or reviewing contracts as needed
Develop and issue Change Orders and Purchase Orders
Maintain a current vendor/sub-contractor list
Maintain updated and correct insurance information for all vendors/sub-contractors
Track contractor licenses for each trade
Effectively communicate with vendors/sub-contracts to provide information updates
Obtain bids as requested
Research potential new resources as instructed
Modify scope of work per trade
Generate, maintain, manage, and distribute reports designed to provide analytical support
Performs general clerical duties to include but not limited to: data entry, mail distribution, photocopying, faxing, scanning, and file organization/storage
Reviewing/answering emails
Answering phone calls
Arrange travel and manage calendar of members of the management team as needed
In charge of ordering and maintaining supplies for the office, sales offices and jobsites
Assist with company event planning as needed
Special Projects as assigned
Perform other duties as assigned

QUALIFICATIONS:
Associate’s or bachelor’s degree in Accounting, Business or other related program, preferred
Experience with Construction Purchasing, preferred
At least two years of experience working in an office setting, required
Proficient in Microsoft Office Suite, MS Teams and Outlook, required
Valid Class C Driver’s License and a Clean DMV Record, required

COMPETENCIES:
Proficient in the use of Microsoft Office Suite
Must be able to take direction and execute detailed steps
Requires the ability to be a self-starter
Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents
Must be able to meet expectations and multiple deadlines
Must be able to work in a fast-paced environment
Excellent multi-tasking skills required

A complete job description available upon request.

SUBMIT YOUR RESUME TO APPLY NOW!

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